How to Set Healthy Work Patterns for Remote Teams in Latin America

You’re hiring in Latin America because someone told you about the time zone advantage.

And they’re right.

But here’s what they didn’t tell you: that advantage disappears fast if you treat your Latin American team like they’re just cheaper versions of U.S. workers.

I’ve watched this play out dozens of times.

A company hires talented developers in Colombia or Argentina. 

Everything starts great. Six months later, people are burning out, missing deadlines, or quietly looking for other work.

This isn’t about being “culturally sensitive” in some HR-training kind of way.

Let me walk you through what actually works.

Step 1: Design your core collaboration hours

Default to local daytime for your Latin American team.

Since time zones already overlap well with the U.S., there’s no reason to push people into night shifts regularly.

Set clear overlap windows

Let’s say you’re based in New York. Your core hours might be 10 AM to 4 PM Eastern.

This translates to:

• 11 AM to 5 PM in Buenos Aires
• 8 AM to 2 PM in Mexico City
• 10 AM to 4 PM in Colombia

During those hours, everyone should be available for meetings and quick collaboration.

Allow flexibility outside core hours

Outside core hours? Let people work flexibly.

If someone in Colombia wants to start at 7 AM local time and finish by 3 PM, that’s fine. If someone in Peru prefers 10 AM to 6 PM, also fine.

As long as the core overlap is covered, the rest can flex.

Handle off-hours meetings strategically

For UK, European, or Australian teams, keep off-band meetings to a minimum.

If you need someone in Brazil to regularly work late evenings, that should be voluntary, well-compensated, and limited to key meetings.

Rotate who carries the burden of off-hours meetings. Don’t always make it the Latin American team adjusting.

Step 2: Build your Latin American holiday calendar

Colombia has eighteen public holidays. Peru has around fifteen. Costa Rica has eleven.

Then you have regionally important holidays: Carnival in Brazil and Uruguay, Independence days, Catholic holidays like Corpus Christi and All Saints’ Day.

Create a shared calendar at the start of the year

Build this calendar in January. Make it visible in your project management tools and sprint planning.

Mark which days will have reduced staffing.

Plan around holidays, not through them

Plan launches and deadlines around holidays instead of being surprised.

Don’t expect people to work through their country’s Independence Day because you have a deadline.

Match local PTO expectations

Latin American countries are generally more generous than the U.S. when it comes to vacation days.

If you’re offering two weeks vacation to someone in Uruguay where the standard is three to four weeks, you’re going to lose good people.

Platforms like HireTalent.LAT include country-specific compliance management that helps you track holidays and PTO request automatically.

Step 3: Set up equipment and expense reimbursement

Put these provisions in your contract template. Budget for them upfront.

Provide essential equipment

Laptop or reimburse for a reasonable device.

Headset for audio quality.

Ergonomic setup like a chair or desk, or a stipend to improve their workspace.

Cover monthly work expenses

Monthly internet stipend. Not reimbursing actual costs down to the penny. A flat monthly amount that covers better internet for work.

Electricity costs. In countries like Mexico and Argentina, this is explicitly required for employees.

Put it in writing

Create written agreements that cover:

• Work schedules
• Expectations around availability
• Right to disconnect
• Equipment provisions
• Expense reimbursement amounts

Step 4: Establish clear communication boundaries

Define a clear right to disconnect policy.

Set response expectations

During core hours, people should be responsive.

Outside those hours, messages can wait until the next business day unless it’s explicitly an emergency.

Put this in writing in your team agreements.

Configure your tools properly

Set up do not disturb hours in Slack and email.

Use scheduled send features so messages don’t arrive outside work hours.

Managers must model the behavior

If you’re sending messages at 10 PM and expecting responses, your team will feel pressure to be available.

Model unplugging. Don’t check Slack constantly during your own off hours.

Step 5: Adapt your management style for Latin American culture

Latin American workplaces tend to be more hierarchical than the U.S. or UK.

But what people actually value is leaders who are clear about direction and warm in relationships.

Build relationships before diving into tasks

Small talk matters. Asking about someone’s family matters.

Schedule regular one-on-ones. Not just to talk about tasks, but to check in on how people are doing.

This isn’t wasted time. It’s how trust gets built.

Invite feedback explicitly

Communication style is often more indirect in places like Colombia or Peru.

Someone might say “it could be challenging” instead of “this deadline is impossible.”

Tell your team explicitly: “Tell me if this timeline doesn’t work. I’d rather know now than have you struggling in silence.”

Then prove it by not punishing people when they do push back.

Use written follow-ups

After meetings, send quick summaries with action items, owners, and deadlines.

This gives people a chance to clarify if something was misunderstood.

Show flexibility where it matters

Time perception is more flexible. If someone is ten minutes late to an informal team meeting, that’s usually not a big deal.

Be clear about what’s actually hard (sprint deadlines, client deliverables) versus what can flex (internal meeting start times, soft milestones).

When you show flexibility and understanding, you get incredible loyalty in return.

Step 6: Embrace asynchronous communication

People consistently say that forcing synchronous work across time zones never works.

The companies that succeed embrace asynchronous communication.

Use the right tools

Task trackers like Asana or Monday for project management.

Recorded Loom videos instead of requiring live meetings for every update.

Detailed documentation so people can get context without being online at the exact same time.

Write things down

Use shared docs for decisions and context.

Record important meetings and share them.

Make information accessible to people working in different hours.

Reduce meeting dependency

Not everything needs a meeting.

Use async updates for status reports, minor decisions, and information sharing.

Save synchronous time for complex discussions, brainstorming, and relationship building.

A guide for Latin American remote workers

If you’re a remote worker in Latin America, here’s how to protect yourself.

Ask about exact working hours. Find out if late-night or early-morning meetings are occasional or routine.

Ask how they handle public holidays. Will you get paid time off for local holidays?

Confirm whether they provide equipment or expense stipends.

Get all of this in writing before you start.

Define your work hours and stick to them.

Use do not disturb settings outside those hours.

If a client expects you to be available 24/7, that’s a red flag.

Write boundary expectations into your freelance agreement: “I respond to messages within X hours during business days.”