About GetOnAPod.com

At GetOnAPod.com, we help entrepreneurs, founders, executives, and subject-matter experts grow their audiences and authority by getting them booked on high-quality podcasts. Our team specializes in strategic outreach, relationship-building, and securing interviews that generate visibility, credibility, and new business opportunities for our clients.

We operate in a fast-paced, growth-driven, fully remote environment where communication, consistency, and detail-oriented execution are key.

Role Overview

We are looking for a highly organized, proactive Podcast Coordinator to support our client booking operations. This role ensures smooth podcast outreach, booking, communication, and scheduling for our clients. You will coordinate the entire process—from researching shows to managing outreach pipelines to communicating with hosts.

This position is ideal for someone who thrives in a structured workflow, loves organization, enjoys working with media/podcasts, and communicates exceptionally well.

Responsibilities

Podcast Research & Outreach

•Identify podcast opportunities that match each client’s niche, audience, expertise, and goals.

•Analyze show quality (ratings, recent activity, audience relevance) to determine fit.

•Maintain and update podcast lists, lead statuses, and outreach notes.

Inbox & Communication Management

•Respond to podcast hosts and producers via email sequencing tools (e.g., Instantly, Smartlead, Mission Inbox).

•Manage and organize multiple client inboxes to ensure no opportunities are missed.

•Follow up consistently with hosts until interviews are booked.

•Draft clear, friendly, and persuasive messages to move conversations forward.

Booking & Scheduling

•Coordinate with hosts to confirm interview dates, times, and formats.

•Ensure all client and host details (bio, topics, headshots, links, scheduling preferences) are shared on time.

•Add interview bookings to client calendars and internal trackers.

Client Support & Internal Coordination

•Update clients with booking progress and important communication.

Requirements

•Strong written English—clear, friendly, professional tone.

•Excellent organizational and project-management skills.

•Ability to manage multiple inboxes and conversations at once.

•High attention to detail and the ability to follow established workflows.

•Comfortable using outreach tools like Instantly, Smartlead, Apollo, or similar.

•Experience in podcast booking, PR, VA work, or operations is a strong plus.

•Reliable internet connection and ability to work autonomously.

•Proactive communication and problem-solving mindset.