What level of n8n expertise do I need for basic business automation like syncing contacts between systems?
For simple two-way syncs, you need someone with intermediate skills who understands data mapping, error handling, and can set up proper triggers. Basic workflows might seem simple but require solid fundamentals to avoid data corruption or sync failures.
How can I tell if a candidate actually knows n8n well versus just putting it on their resume?
Ask them to walk through a workflow they've built, focusing on how they handled errors and edge cases. A real expert will discuss data validation, rate limiting, and monitoring strategies, not just the happy path connections between apps.
Can n8n replace all our Zapier workflows, or are there limitations I should know about?
n8n can handle most Zapier use cases and often exceed them with custom logic, but it requires more technical setup and maintenance. You'll gain flexibility and cost savings but need someone who can manage the infrastructure and troubleshoot issues.
How well does n8n integrate with our existing tools like Salesforce, Slack, and Google Workspace?
n8n has native nodes for major platforms and can connect to any tool with an API through HTTP requests. The integrations are often more flexible than pre-built connectors since you can customize exactly what data flows and how it's transformed.
How long does it typically take to set up n8n workflows for common business processes?
Simple workflows take 1-2 days, complex multi-step automations need 1-2 weeks, and enterprise migrations can take 1-3 months. The timeline depends heavily on data complexity and how many edge cases need handling.
What ongoing maintenance should I expect after n8n workflows are built?
Expect monthly monitoring and occasional updates when connected services change their APIs. Well-built workflows are quite stable, but you'll need someone available to troubleshoot issues and add new features as your business evolves.
