Hire Todoist Experts in Colombia

Todoist Experts in Colombia 🇨🇴

Valeria 🇨🇴

Excecutive Assistant

Rate$9.00/hr

AvailabilityFull-time

Experience2-5 years

View Profile

What is Todoist?

Todoist is a comprehensive task and project management platform that goes far beyond simple to-do lists. It's designed for businesses that need to coordinate complex projects, track team productivity, and maintain visibility across multiple workflows. Companies use it to manage everything from marketing campaigns and product launches to client deliverables and internal operations, with features like project templates, team workspaces, and detailed reporting. What separates a Todoist expert from someone who just uses it for personal tasks is understanding its business-grade features: setting up automated project workflows, creating custom filters and labels for complex organizational systems, leveraging integrations to connect with existing business tools, and using its reporting features to track team performance and project bottlenecks. A skilled professional knows how to structure projects for scalability and can train teams to adopt consistent workflows.

Key Features

Natural language processing Project templates Team workspaces Custom filters Labels and priorities Recurring tasks Time tracking Productivity reports

Common Integrations

Slack Google Calendar Outlook Zapier Dropbox Google Drive Evernote IFTTT Toggl Gmail

Alternatives

Asana Monday.com ClickUp Notion Microsoft To Do Wrike

Common Use Cases for Todoist

Setting up project templates for recurring client work or marketing campaigns

Creating automated task assignments based on project phases or team roles

Building custom label and filter systems for tracking project status across departments

Integrating task management with CRM systems to track client deliverables

Setting up team workspaces with proper permissions and collaboration workflows

Creating detailed project reports for stakeholder updates and team performance reviews

Migrating existing project data from other tools like Asana or Monday.com

Training teams on advanced features like natural language scheduling and karma tracking

Who Should Hire Todoist Experts?

Ideal For

Businesses currently using basic task management tools ready to scale up to team collaboration
Companies with remote teams needing better project visibility and communication
Organizations wanting to standardize project workflows across multiple departments
Businesses looking for a cost-effective alternative to more expensive project management platforms
Teams that value simplicity but need more features than basic to-do apps provide
Companies needing to integrate task management with their existing software stack

May Not Be Right If

Large enterprises needing complex resource management and advanced reporting features
Businesses requiring extensive customization and white-label solutions
Companies with highly specialized workflows that need industry-specific features
Organizations that only need basic task lists without team collaboration

How to Hire Todoist Experts

What to Look For

They can explain the difference between projects, sections, and sub-tasks and when to use each.
They understand how to set up proper team permissions and workspace organization.
They can describe specific integration scenarios with tools your business already uses.
They ask about your current workflow before suggesting how to structure projects.
They can explain how to use filters and labels for reporting and project visibility.
They mention training and change management as part of implementation.

Red Flags to Avoid

They only talk about personal task management and can't explain team features.
They can't describe how they'd migrate data from your current system.
They suggest overly complex setups without understanding your actual needs.
They don't ask about your existing tools and how Todoist would fit in.
They can't explain the difference between Todoist's pricing tiers and what features each includes.

Interview Questions to Ask

1 How would you set up a project template for a recurring marketing campaign with multiple team members?

2 Walk me through how you'd organize tasks for a product launch involving design, development, and marketing teams.

3 What's your approach to creating a labeling system for a company with multiple departments and project types?

4 How would you integrate Todoist with our existing CRM to track client deliverables?

5 Describe a complex multi-phase project you've managed in Todoist - what challenges did you face?

6 How would you train a team of 15 people to adopt Todoist consistently across different workflows?

7 What's the difference between using projects, labels, and filters for organizing work?

8 How would you troubleshoot if team members aren't completing tasks or updating progress regularly?

Typical Todoist Projects

Setting up project templates for client onboarding processes

Migrating project data from legacy systems like Excel or Trello

Creating automated workflows for content creation and approval processes

Building custom reporting dashboards for executive team updates

Training remote teams on collaborative project management workflows

Integrating task management with time tracking and billing systems

Setting up department-specific workspaces with proper access controls

Creating recurring project templates for seasonal business cycles

Why Hire from Colombia? 🇨🇴

Time Zone Alignment

Same timezone as US Eastern. Real-time collaboration without overnight delays.

Strong English

Strong English communication skills for seamless collaboration with your US-based team.

65-75% Savings

Access top talent at a fraction of US rates. Reinvest savings into growth.

Educated Workforce

Colombia has 51M+ people with strong educational systems.

Tech Hubs

Growing tech centers in Bogota, Medellin, Cali.

Cultural Fit

Similar work values and business culture with US companies.

Frequently Asked Questions

What level of Todoist expertise do I need for managing a team of 20 people across multiple projects?

You'll need intermediate to advanced expertise, including experience with team workspaces, project templates, custom labeling systems, and user training. Look for someone who has managed similar-sized teams and can demonstrate complex project structures.

How can I tell if a candidate actually knows Todoist well versus just listing it on their resume?

Ask them to explain the difference between projects, sections, and sub-tasks, or how they'd set up a project template. A real expert will ask about your current workflow before suggesting solutions and can explain specific features like natural language processing and karma systems.

Can Todoist replace our current CRM system for tracking client work?

Todoist is a task and project management tool, not a CRM replacement. However, it integrates well with CRMs like HubSpot and Salesforce to track deliverables and project progress. It's best used alongside your CRM, not instead of it.

How well does Todoist integrate with Google Workspace and Slack, which we use daily?

Todoist has strong native integrations with both. You can create tasks from Gmail, sync with Google Calendar for scheduling, and receive Todoist notifications in Slack channels. The integration allows for seamless workflow between all three platforms.

How long does it typically take to set up Todoist for our entire company and train the team?

Initial setup and basic training usually takes 2-3 weeks for teams under 25 people. Complex project template creation and advanced feature training can take an additional 2-4 weeks. Full adoption across the organization typically happens within 6-8 weeks with proper change management.

Once Todoist is set up, how much ongoing maintenance and support will we need?

After initial setup, Todoist requires minimal maintenance. You'll need occasional template updates, new user onboarding, and periodic workflow optimization. Most businesses need light support for the first 3 months, then only ad-hoc help for new features or team changes.